STACEY JR/SR HIGH SCHOOL BOOSTER CLUB
DUTIES OF OFFICERS
Section 1: It shall be the duty of all officers to ensure the Organization and its members comply with AFI 34-223, and all other directives affecting the operation of the Organization and also must comply with University Interscholastic League (UIL) guidelines. The purpose of the UIL is to organize and properly supervise contests that assist in preparing students for citizenship. It aims to provide healthy, character building, educational activities carried out under rules providing for good sportsmanship and fair play for all participants. The Executive Board is composed of all the appointed and elected officers of the Organization.
Section 2: The President shall preside at all meetings of the membership and the Executive board as necessary, appoint the members of each special committee established by the Board, and perform such general functions as may be necessary.
Section 3: The Vice President shall assist the President, serve as an advisor for the various committee chairpersons, and assume the duties of the President in his/her absence.
Section 4: Secretary
a. The Secretary shall record the minutes of all membership and Executive board meetings, prepare required correspondence, notify all members of General Membership and Special Meetings as required, and have custody of all organization records. The Secretary shall submit the Private Organization’s Constitution and By-Laws to the 802 FSS/FSR for annual review; during the month of January or as changes occur.
b. The Secretary and Treasurer shall be responsible for sending all gifts and cards and both will be authorized to charge flowers and other suitable gifts to the account of the organization.
c. A checking account will be established for the Organization. All checks drawn on the Organization’s account will be signed by a combination of any two of the presiding officers.
d. Except for petty cash expenditures up to $100, all funds will be dispersed by check.
Section 5: Treasurer
a. The Treasurer is required to prepare and use budgets as a financial management tool. The budgets should be presented to the officers and governing board for review.
b. The Treasurer is required to present a financial report and minutes of meetings of the organization to 802 FSS/FSR at least annually as of 31 January, and to the Executive Board upon request.
ELECTIONS AND VOTING
Section 1: The officers shall be elected at a General Meeting in May or a Special Meeting called for that purpose, by an affirmative vote of a majority of the membership.
Section 2: Nominations for the organization’s officers will be made from the floor annually at the April General Membership Meeting. The notice of meeting will be posted at least 15 calendar days prior to the election, and will provide the time, date, and place of the election.
DUES OR FEES
Membership dues will be $3.00 per year for individual or $5.00 per year for a family payable to the Treasurer. Annual dues shall be paid for each school year, 1 Aug – 30 Jul. Other voluntary contributions to the organization will be permitted and accepted.
Section 1: Standing committees include Membership, fall sports and spring sports committees. Other committees will be formed as needed. Committees may include, but are not limited to: Fan support, fundraising, awards banquet. Committees have the authority to act for the BOOSTER CLUB regarding the scope of the committee.
Section 2: All committees shall consist of a chairperson appointed by the President and not less than two members. The Chairperson is responsible to perform the function of that committee. The President may dismiss the Chairperson as deemed necessary.
Section 3: The President may serve as a non-voting member of any committee.
FINANCES AND TAXES
Section 1: The Treasurer will maintain detailed records of all the organization’s income and expenses. Per AFI 34-223, the Treasurer will prepare and send a financial statement to 802 FSS/FSR annually as of 31 January.
Section 2: In addition the Treasurer will prepare a monthly financial statement and submit it to the Executive Board for review. The Executive Board will appoint an outside party to review the Organization’s financial records upon change of Treasurer.
The BOOSTER CLUB agrees to hold harmless and indemnify the United States, Department of Defense, and any of its agents or sub-units for claims arising from any of the organization’s activities.
The BOOSTER CLUB conducts only low-risk activities, fund raisers and parties and will request an insurance waiver annually from the Installation Commander, Lackland AFB, Texas. Insurance will be purchased if specific events include a greater risk of injury or damage.
Section 1: In keeping with guidelines established by the University Interscholastic League, the BOOSTER CLUB will not present any person with any gifts or awards. The responsibility and duties of the BOOSTER CLUB Officers is to stay in the guidelines established by the University Interscholastic League.
Section 2: Additional expenditures of $200.00 or less may be approved by any two members of the Executive Board. Expenditures in excess of $200.00 must be approved by a majority vote of the general membership, either at a general or special membership meeting.
Section 3: The BOOSTER CLUB will comply with Air Force regulations governing giving and receiving gifts.
CONSTITUTION OF Stacey Jr/Sr High School Booster Club
NAME AND AUTHORITY
The name of the organization shall be THE BOOSTER CLUB and hereafter shall be referred to as THE BOOSTER CLUB. This is a private organization. It is not a part of the Department of Defense or any of its components and it has no governmental status. This private organization will be operated on Lackland AFB, Texas pursuant to the provisions of AFI 34-223. The organization shall be self-sustaining, and operate only with the consent of the installation commander. Operation is also contingent on compliance with the requirements and conditions of all applicable Air Force instructions.
The purpose of THE BOOSTER CLUB is to function as a social and professional organization established to enhance morale, esprit de corps, and cooperation between members.
MEMBERSHIP OR PATRONAGE
a. The membership is jointly and severally liable under the laws of the State of Texas for organizational debts or liabilities in the event the organization’s assets are insufficient to discharge liabilities.
b. The BOOSTER CLUB will not discriminate in the hiring practices or membership policies on the basis of age, race, religion, color, disability, ethnic group, or gender.
c. Membership in THE BOOSTER CLUB is voluntary and open to parents of students attending Lackland ISD, the superintendent, principals, faculty, and staff of Lackland Elementary and Stacey Jr./Sr. High within the district, and any other adults interested in the objectives of the BOOSTER CLUB and willing to uphold its policies and subscribe to its constitution and by-laws.
d. Individuals may apply for membership by requesting to be a member and paying the membership fee.
e. Continuing membership is based upon annual enrollment commencing every August. (Membership will be a continuous process and start over every August.)
f. Membership in the organization can be terminated by resignation or by notification/disciplinary action by THE BOOSTER CLUB for members not complying with rules set forth in the by-laws and constitution.
g. Membership can be reinstated by application in writing to THE BOOSTER CLUB EXECUTIVE BOARD for consideration.
OFFICERS AND GOVERNING BODY
a. The officers of the BOOSTER CLUB shall consist of President, Vice President, Secretary, and Treasurer. The duties of the officers are outlined in Article 1 of this Private Organization’s By-laws.
b. The Executive Board shall consist of the officers and the President shall preside over all official meetings of the general membership or the Board.
MEETINGS AND ELECTIONS
a. General membership meetings will be held not less frequently than quarterly.
b. An annual meeting will be held for the election of officers. Procedures for nominations and the elections are outlined in Article 2 of the By-laws.
c. A quorum for all official meetings is 50% at board meetings and 10% at general membership meetings.
a. The President shall be responsible to insure the club’s constitution and authorization is reviewed annually (during the month of January) and is consistent with Air Force policies as amended. The constitution and by-laws must be updated every two years or when there is a change in the purpose of this organization or a change in officers.
b. The President and Treasurer shall establish and maintain a system for the protection of club assets and ensure the liabilities do not exceed its income.
c. Members do not have proprietary rights in the club’s assets. Income will not accrue to individuals except through wages or salaries for employees or other payment for services rendered.
d. The Secretary will forward one copy of all official minutes and financial reports to the Resource Manager, 802 FSS/FSR.
e. Liability insurance providing coverage against personal injury and property damage and indemnifying the US Government and Lackland AFB will be purchased unless a waiver of insurance signed by the installation commander is appended hereto. Regardless of any waiver so attached, insurance will be purchase whenever a special event is scheduled which may increase the liability risk of the organization or installation.
f. The President will ensure that all member document in writing that they are aware that financial liability incurred by the organization my ultimately result in individuals personal financial responsibility if the organization fails to discharge its obligations, even though the organization may have been redesignated or dissolved.
a. The club’s unobligated assets will not exceed $9999.99 except for special one-time projects approved by the general membership.
b. A majority of club members will appoint an Accountant to conduct an audit when annual gross revenues are $100,000 but less than $250,000; a Certified Public Accountant will be appointed if annual gross revenues are equal to or exceed $250,000. THE BOOSTER CLUB pays for this service to the CPA.
c. All funds will be deposited in the Air Force Federal Credit Union and a financial statement will be reported and recorded in the official minutes of meetings on a timely basis.
d. All expenditures will be made by check except for petty cash requirements. The Treasurer may sign checks amounting up to and including $200 and the President, Vice President or Secretary must countersign checks exceeding $200.
e. THE BOOSTER CLUB shall be financed primarily through membership dues and fees, fund-raising events, service charges, donations, etc. The 802 FSS/CC will approve all fundraisers.
f. THE BOOSTER CLUB will not engage in activities, which compete with those of any FSS, NAFI, or Air Force Exchange operation on an installation, except as provided in AFI 34-223.
g. THE BOOSTER CLUB will not engage in on-base resale activities (including bake sales, car washes, etc.) unless specific written authorization is obtained from 802 FSS/CC.
h. THE BOOSTER CLUB will comply with all applicable local, state and federal laws governing like civilian activities.
DISSOLUTION: Upon dissolution, the BOOSTER CLUB’S officers must notify the 802d Mission Support Group Commander or 802d Force Support Squadron of its intent to dissolve the private organization and prepare a time-phased action plan to do so. The officers shall, after paying or making provision for the payment of all outstanding debts, liabilities or obligations of the BOOSTER CLUB dispose of all the assets of the BOOSTER CLUB to such organization or organizations which shall qualify as an exempt organization or organizations under the Internal Revenue Code of 1986 (hereinafter referred to as the “Code”), or the corresponding provisions of any future United States Internal Revenue law.
Any such assets not so disposed shall be donated to a USAF NAF or to the USAF as determined by the BOOSTER CLUB in accordance with AFI 34-201 or AFI 51-601.
Amendments to this constitution may be submitted in writing by any member in good standing during a designated meeting. At the earliest possible date, the proposed amendment will be presented to the general membership meeting. To be adopted, the amendment must receive a majority vote of the members present. Approval of amendments and adoption of the Constitution are subject to the final review by the Installation Commander, Lackland AFB, or if the authority has been delegated, by 802d Mission Support Group Commander through the 802d Force Support Squadron Commander.
The BOOSTER CLUB will maintain the type and amount of insurance determined to be necessary by the Installation Commander, Lackland AFB, Texas.